Employers value certain skills above all others. As a basic minimum, job candidates are expected to have excellent communication skills and computer skills. These are instantly transferable from one job to another. However, employers also value excellent organizational skills. These show that an employee will be able to focus on the projects in the workplace and have a structured approach to their work tasks.
Everyone has to organize something when they are at work. It may be something as simple as putting together a spreadsheet or as responsible as recruiting conference agents to arrange an international meeting of experts in a particular field. Here are the main aspects of organizational skills that employers are looking for.
General Organization Skills
For every type of job, you must be able to evaluate the supplies and resources that you need to complete a particular task. You also need to be able to arrange your files so that you can get at them quickly. You must know who does what in your organization and who to go to with a specific query. Some workers will need more direction from the boss than others. Contract workers and new recruits usually need a lot of support. This is all about being aware of what you need to get the job done.
The ability to plan your tasks is essential and gets more important as you reach supervisory or management roles. The process of planning usually involves dividing a large project up into smaller tasks and these may be delegated to other people. However, one person needs to be able to pull all of the parts together in order to deliver a completed project. It is rare for a project to run smoothly and so a certain amount of troubleshooting is needed along the way.
This is an extension of planning skills. It can involve some analysis as well. For example, in the service industries, it is necessary to identify the busiest times and then to timetable sufficient workers to deal with the demand. There are many apps and programs that can help with this but smaller establishments may still prefer to use a paper schedule that is pinned up in the staff room or the office.
Time Management and Meeting Deadlines
No employer is going to put up with an employee who does not have the organizational skills to enable them to meet deadlines. It is all based on being able to use your time wisely. Prioritization is a key sub-set of skills and if you cannot prioritize your work you will not meet your deadlines. It also requires you to be realistic about how long a task will take. It is better to be pessimistic and allow too much time than to fail to deliver when you should.
Coordination of Resources
No business or organization can operate without utilizing resources. These can be divided into internal resources, which are provided by the business itself and external resources which are bought in from elsewhere. A key skill is to procure these resources and then to utilize them effectively.